Planning guide
How Much Does Catering for 100 People Cost in Denver?
Published November 5, 2026 · Updated November 11, 2026 · 7 min read
Short answer: a live waffle station for 100 people in Denver is $1,040 for 100 guests (about $10.40 per person), before tax, with the crew, toppings bar, setup and cleanup included. At 100 guests the cost per person usually drops, and the real question becomes whether the caterer can serve everyone quickly.
What changes at 100 guests
- Per-person cost goes down. Setup and crew are spread over more people, so most packages get cheaper per head as the group grows.
- Speed matters more. Ask how many stations or servers the caterer brings and how long serving takes.
- Space and power. Confirm the setup fits your room and what power it needs.
- Read the quote line by line. Staff, equipment, plates, setup and cleanup are sometimes billed separately.
What Tom's Waffles costs for 100 people
One full service package, priced by guest count, whether it's a corporate event, a school night or a private event:
| Guests | Package | Per person |
|---|---|---|
| 80 | $880 | $11.00 |
| 100 | $1,040 | $10.40 |
| 120 | $1,160 | $9.67 |
| 150 | $1,420 | $9.47 |
What every package includes: Belgian Liège waffles made to order, a full toppings bar, the crew, all equipment, plates, napkins and utensils, setup and cleanup.
Add-ons and what they cost
| Add-on | Per guest |
|---|---|
| Bacon or sausage | $2 |
| Drinks package (hot coffee, iced coffee, hot chocolate or lemonade) | $3 |
| Espresso bar with a barista | $7 ($250 minimum with waffles) |
| Chicken & waffles (events serving at 12:00 PM or later) | +$7/pp ($210 minimum) |
A worked example for 100 guests
A whole quote for a company breakfast for 100, with bacon or sausage and the drinks package, at a venue under an hour's drive from Denver, calculated the way the booking page charges it:
| Line | Amount |
|---|---|
| Waffle station package (100 guests) | $1,040.00 |
| Bacon or sausage ($2 a guest) | $200.00 |
| Drinks package ($3 a guest) | $300.00 |
| Travel fee (under an hour's drive) | $0.00 |
| Subtotal before tax | $1,540.00 |
| Sales tax (none for a tax-exempt organization) | $24.64 |
| Total | $1,564.64 |
| 50% deposit to secure the date (or sign the contract instead) | $782.32 |
| Booked inside a week instead: rush fee added before tax | $154.00 |
The waffles alone come to about $10.40 per person at this guest count. Sign the contract or pay a 50% deposit to secure your date; the remaining balance is due the day before your event.
What changes the price
- Guest count. The package is priced on a headcount scale, so the cost per person falls as the group grows: $10.40 per person at 100 guests.
- Serving time. At 100 guests the package includes 2 hours of serving. Serving longer is $60 per crew member for each extra hour.
- Add-ons. Bacon or sausage, the drinks package, an espresso bar or chicken & waffles are each priced per guest (table above).
- Travel. No travel fee when the venue is under an hour's one-way drive from our Denver kitchen. From there it's $100 per full hour of drive time (1–2 hours: $100, 2–3 hours: $200, 3–4 hours: $300), set from Google's drive time to your exact address. Venues more than 4 hours away are outside our standard service area; call us to arrange those.
- Short notice. Booking inside 7 days of the event adds a rush fee of $50 or 10%, whichever is more.
Will it fit your space?
Runs indoors in lobbies, break rooms, cafeterias and ballrooms, in about a 10 by 10 foot space with 2 to 3 dedicated 20-amp outlets. No open flame, smoke or grease.
The crew arrives at least 80 minutes before service to set up and start cooking, so the first waffles are ready when doors open, and packs everything up within 30 minutes after. For the organizer that means a stress free morning: no equipment to arrange and nothing to clean up. An espresso bar with a barista adds $7 per person.
See every guest count on our menu and pricing page, compare what catering for 50 people costs, or check your date for an exact quote.
Frequently asked questions
How much does catering for 100 people cost in Denver?
It depends on the format (drop-off trays, a staffed buffet or a live station) and what's included. As one concrete example, a live Belgian waffle station from Tom's Waffles is $1,040 for 100 guests (about $10.40 per person), before tax, with the crew, toppings bar, setup and cleanup included.
Can one caterer serve 100 people without long lines?
For 100 guests the serving window included is 2 hours, and we bring enough irons and crew to keep the line moving. A longer window can be added.
What's included?
Belgian Liège waffles made to order, a full toppings bar, the crew, all equipment, plates, napkins and utensils, setup and cleanup.
Is there a travel fee?
No travel fee when the venue is under an hour's one-way drive from our Denver kitchen. From there it's $100 per full hour of drive time (1–2 hours: $100, 2–3 hours: $200, 3–4 hours: $300), set from Google's drive time to your exact address. Venues more than 4 hours away are outside our standard service area; call us to arrange those.
How do we book, and when is it paid?
Sign the contract or pay a 50% deposit to secure your date; the remaining balance is due the day before your event.
What if we only decide a few days before?
Booking inside 7 days of the event adds a rush fee of $50 or 10%, whichever is more.
Can guests who need gluten-free eat too?
Gluten-free waffles are cooked on dedicated gluten-free equipment.